Privacy Policy

Effective Date: 08/05/2025

FreeForm Roleplay (“we,” “us,” or “our”) operates a FiveM game server and website. This Privacy Policy explains how we collect, use, and protect your personal information.

1. Information We Collect

We collect the following types of information when you interact with our services:

• Account information: Username, Discord ID, Steam ID, FiveM identifiers.
• Application data: When using services like Gather.sh to apply for roles or access, we collect the details you submit.
• Purchase information: When you donate or purchase perks via Tebex, Tebex collects your payment details. We do not store payment info ourselves.
• Usage data: Logs, IP addresses, chat logs, and other in-game activity may be recorded for moderation and security.

2. How We Use Your Information

We use your information to:

• Operate and maintain our game server and website
• Moderate user behavior and enforce our rules
• Process applications via Gather.sh
• Manage purchases and donations via Tebex
• Communicate with users via Discord
• Improve and secure our services

3. Third-Party Services

We use third-party services to support our operations. These providers have their own privacy policies:

• Tebex – for purchases and donations (Privacy Policy)
• Gather.sh – for applications and role requests
• Discord – for community interactions (Privacy Policy)

We are not responsible for the privacy practices of third-party services.

4. Data Sharing

We do not sell or rent your personal information. We may share information only:

• With server admins or moderators for rule enforcement
• When legally required (e.g., in response to valid law enforcement requests)
• With third-party services listed above for processing

5. Your Rights

If you are located in the UK, EU, or similar jurisdictions, you may have the right to:

• Access a copy of your personal data
• Request correction or deletion of your data
• Object to or restrict how we process your data

To exercise these rights, contact us at: [email protected]

6. Data Retention

We retain data only as long as necessary for the purposes outlined in this policy or to comply with legal obligations. Chat logs, applications, and moderation logs may be stored for up to [e.g., 6 months to 1 year] unless otherwise required.

7. Security

We take reasonable steps to protect your personal information from unauthorized access or disclosure, including server-side access restrictions and role-based permissions for staff.

8. Children’s Privacy

Our Services are not intended for users under the age of 18. If we discover we have collected data from a child under 18, we will take steps to delete it promptly.

9. Changes to This Policy

We may update this Privacy Policy at any time. Significant changes will be posted on our website or Discord.

10. Contact

For questions or concerns about this Privacy Policy or your data, contact us at: [email protected]